Since our journey started in 2007, MindMeister has develop into the go-to collaborative on-line thoughts mapping device for thousands and thousands of groups, college students and educators worldwide. From the unique pioneers who examined our first beta to at present’s 20 million MindMeister customers, groups all over the world are utilizing the device to brainstorm, collaborate and foster creativity — together with our personal. On this publish, we take a look at how the group at Meister makes use of MindMeister to share data, manage conferences and far more.
Our merchandise assist customers be extra artistic, extra organized and extra productive. As a visible help, thoughts maps construction info, permitting you to dive into complicated concepts with ease, enhancing comprehension and recall. Merely making a thoughts map stimulates creativity, whereas the map itself offers depth and construction to every kind of initiatives.
We all know this as a result of we thoughts map on a regular basis. MindMeister is central to all points of day by day work at Meister, from brainstorming new characteristic concepts to managing conferences to onboarding new group members. Learn on for just some examples of how thoughts mapping brings out one of the best in us, and see how one can observe swimsuit.
Discover What You Want Quick
Managing data is a vital activity for any firm. If carried out effectively, data administration processes streamline decision-making, help worker growth and spark innovation. Sharing collective know-how shortly and simply — with out the necessity for a maze of paperwork and folders — might help everybody keep knowledgeable.
MindMeister helps groups create easily-navigable data maps that act as central repositories on particular matters, holding info from a number of sources in a single place. Higher nonetheless, you may even hyperlink to the related folders in exterior storage places, together with Dropbox, Google Workspaces and extra.
Meister’s Companion Administration Lead, Raphaela Brandner, makes use of data maps to nice impact. As a part of her position supporting companions and ensuring they will get essentially the most out of our instruments, the flexibility to manage and share data each internally and externally is invaluable.
As one of many firm’s longest-serving group members, Raphaela is satisfied of the advantages of thoughts mapping: “By organizing info in a data map, our groups and companions can keep on the identical web page and all the time have a reference level to return to. For instance, the Companion Administration Data Map options an FAQ department, a objectives department and a department for vital hyperlinks.”
The centralization of company data means she will return to her map if a query arises. When new options are launched or processes change, real-time updates imply everyone seems to be introduced up to the mark in minimal time. Integrating with commonly-used workplace instruments can be an enormous plus: to entry her data maps shortly, Raphaela makes use of MindMeister’s Quick Access Chrome extension.
Put Concepts into Motion
When kicking off a venture, it’s all the time good to get concepts on the desk, quick. Thoughts maps are the right device to boost your brainstorming sessions, performing because the canvas for sensible concepts to take form. MindMeister is designed to be versatile — adapting to your concepts, not the opposite approach round. After including some key matters to your venture’s thoughts map, you may share it together with your group to get their suggestions instantly. Let collaborators add new branches, talk about concepts in feedback or gather up or down votes instantly on every matter.
Right here’s a handy guide on utilizing thoughts maps for venture administration.
When you’ve deliberate all the pieces out in your thoughts map, you may join your map to a MeisterTask venture to show concepts into structured to-dos. As soon as linked, you may shortly rework matters into duties: any notes, feedback and assignments are mechanically transferred into the correlating activity.
One other long-serving group member, Head of Engineering Laura Bârlădeanu, appears again with fondness on the maps that helped spark big concepts in her first months on the firm. Whereas the group has grown enormously since then, nearly each Meister worker, together with Laura, nonetheless makes use of thoughts maps at some stage throughout a venture. She explains her personal course of:
“I nonetheless use MindMeister for gathering info on a sure matter, structuring this info after which sharing it with vital inside stakeholders. Most not too long ago, I mapped a plan for updating our inside versioning system, refining it along with my group.”
Meet Extra Successfully
Conferences all the time have the potential to waste time. We’ve all sat via colleagues discussing the identical matter for hours on finish, whereas others take a look at their telephones or fake to pay attention. Ineffective conferences eat up time, sources and finally productiveness. With thoughts mapping, you may revolutionize your assembly tradition by requesting enter from members earlier than the assembly begins. Based mostly in your plan, you may then enable extra time to debate contentious points, create easy-to-understand agendas to maintain the dialogue on observe and share assembly minutes immediately.
Need assistance lowering your assembly load? Listed here are a few tips on how and when to resolve which conferences are important and which will be moved to the dialogue board.
Laura is a agency believer within the worth of MindMeister for managing conferences. “At Meister, our conferences are typically environment friendly, partly as a result of we’ve taken our own advice on methods to host them,” she says. “The assembly facilitator prepares for the assembly by sending out a thoughts map agenda to all attendees, recording minutes after which sharing the map with everybody concerned. After the assembly, the thoughts map works as a basis, from which we are able to add extra info to develop a structured plan.”
Educate Faster, Be taught Sooner
In rising firms like Meister, bringing new expertise up to the mark on group processes takes time, endurance and group. Although onboarding conferences and coaching classes are mandatory for explaining the main points of day-to-day work, written documentation normally fails to seize the intricacies of those duties or present the relations between them.
On the subject of onboarding new recruits, MindMeister helps groups share important info from the get-go fantastically and logically, observe progress via the educational course of and garner suggestions over the primary months on the job.
Raphaela welcomed a brand new Companion Administration Intern to her group in March. In preparation, she has created a devoted thoughts map that may assist her newcomer via the early days: “Since this might be a six-month internship, I’ve outlined the objectives and fundamental duties for every month within the thoughts map. For additional context, I’ve expanded it with all the mandatory hyperlinks to folders on our Google Drive and associated MeisterTask initiatives,” she says. “I hope this can assist our intern perceive what’s anticipated of them and act as a foundation for our month-to-month suggestions talks.”
MindMeister isn’t only for the employer: new starters can create thoughts maps to maintain observe of their very own onboarding expertise and handle the tidal wave of data that invariably comes crashing down. Meister’s Head of Individuals and Tradition, Rabea Thies, has the next recommendation:
“Put aside a while on the finish of every workday to replicate in your notes and place them within the acceptable part in your thoughts map. Then, make any related connections with the matters you’ve already coated and add the suitable hyperlinks or different media to your map’s matters.
When you’ve settled in, you’ll be amazed at how a lot you’ve discovered within the first weeks and months — use the History feature to see your map blossom over time.
Make Readability a Precedence
A scarcity of organizational construction can result in miscommunication, inefficient processes and finally misplaced sources, particularly as firms scale. MindMeister is a great tool for holding an summary of group duties, aided by customizable format and shade choices. At Meister, we use org charts to share group hierarchy buildings, worker roles and duties, in addition to the working relationships between departments.
Martin Babry, Meister’s Head of Advertising and Progress, created the above thoughts map to make clear duties and ensure group members proceed to be stimulated of their work. He explains, “I exploit the org chart as a place to begin in suggestions talks: it helps me ensure that my group members are challenged however not overwhelmed. Many within the advertising group have grown inside Meister, taking over progressively extra duties and new, thrilling initiatives.”
Over to you…
We hope our experiences with thoughts mapping will make it easier to get extra out of your workday as properly. You need to use thoughts maps for far more than what we cowl right here, too — try the intensive vary of doable functions on our website.